MemberGate – QR Membership Cards and Scanner

MemberGate is a self-hosted membership management system that replaces traditional paper membership cards with digitally signed QR cards. Members can display their cards on their phones, while front-desk staff scan them using a phone camera or a compatible USB/Bluetooth QR scanner.

The scanner instantly displays whether a membership card is valid, expired or invalid, along with the membership plan and expiry date.

Membership Management

Manage members, membership plans and check-ins from a centralized administration panel. Create monthly, yearly and lifetime plans, search member records, and manage front-desk staff permissions.

Signed QR Card Verification

Each membership card uses an HMAC signature for verification. Reissuing a card invalidates the previous version. The system also supports check-in logs, manual member lookup and configurable daily limits.

Payments, Coupons and Loyalty

Members can purchase or renew memberships through Stripe Checkout using the owner's configured Stripe keys. The platform also includes coupons, campaign QR posters and digital stamp cards with automatic reward coupons.

Self-Hosted and Customizable

Install the system on your own PHP hosting environment using its browser-based installation wizard. Customize branding, languages, email templates, registration settings and legal links from the administration panel.

MemberGate is suitable for gyms, fitness studios, salons, spas, sports clubs, coworking spaces and other organizations that manage memberships.

• Digital membership cards with HMAC-signed QR codes

• Browser-based phone-camera QR scanner

• USB and Bluetooth QR scanner support

• Instant valid, expired and invalid membership checks

• One-click card reissue and old-card invalidation

• Member management with search and filters

• Monthly, yearly and lifetime membership plans

• Admin and front-desk staff roles

• Check-in logs and per-day limits

• Offline scanner support behind your firewall

• Stripe Checkout for membership purchases and renewals

• Early renewal with remaining membership time carried forward

• Receipt emails and duplicate-charge protection

• Fixed and percentage-based coupons

• Campaign QR posters for coupon claims

• Digital stamp cards and automatic reward coupons

• Newsletter sending with resumable batch processing

• Seven editable email templates

• Optional email confirmation for new registrations

• CSV member import and export

• Dashboard statistics and revenue overview

• White-label branding and customizable legal links

• Seven built-in languages

• Browser-based installation wizard

• Full source code and HTML documentation

• PHP 8.3 or newer

• MySQL 8.x or MySQL 5.7-compatible database

• SQLite supported

• Apache or Nginx web server

• PHP PDO MySQL extension

• PHP Mbstring extension

• PHP OpenSSL extension

• PHP Fileinfo extension

• HTTPS recommended for browser camera access

• Stripe account and API keys for online membership payments

• Optional cron entry for reminder emails

• Shared hosting or compatible self-hosted server

• No Composer, SSH or manual code editing required for the browser installation wizard